IT Business Analysis and Quality Assurance Traineeship

Community Plant Variety Office

The Community Plant Variety Office (CPVO) in Angers invites applications for 1 traineeship of 12 months (from 1st October 2026 to 30th September 2027).  

Detailed information about the CPVO can be found at http://www.cpvo.europa.eu/.

Profile / Duties

To support the Digital Transformation Unit (DTU) in requirements analysis, documentation management, and quality assurance activities, ensuring deliverables meet defined standards and stakeholder needs.

Main Responsibilities:

Business Analysis

• Capture and understand business needs and processes
• Assist in mapping, developing and harmonizing business processes
• Gather, analyze, and document business and functional requirements from stakeholders
• Create and maintain requirement specifications, use cases, and process flows
• Support in analysis of current and future state of system
• Facilitate communication between business stakeholders and technical teams
•       Assist in improving maturity of business analysis processes, and update relevant guidelines/best practices
•          Identify and clearly communicate benefits of change in new initiatives

Documentation and Knowledge Management

• Draft, edit, and maintain IT documentation (technical specifications, user manuals, procedures, reports)
• Structure and manage the IT knowledge base and intranet content
• Implement version control, template management, and documentation governance
• Apply documentation best practices using tools such as Confluence, SharePoint, or Notion

Quality Assurance

• Assist in defining and monitor quality metrics and KPIs for IT deliverables
• Support internal reviews, audits, and compliance checks
• Contribute to root cause analysis and corrective action tracking
• Maintain traceability matrices linking requirements to deliverables and test outcomes
• Participate in User Acceptance Testing (UAT) coordination and defect management

General Conditions

To be considered eligible, applicants must satisfy the following requirements on the closing date for the submission of applications:

• Be a national of an EU Member State; 
• Enjoy full rights as a citizen;
• Have a university degree of at least 3 years of study (minimum a bachelor) linked to Information Management, Computer Science, Business Administration, Information Systems, or related fields;
• Have a thorough knowledge of one of the languages of the European Union and satisfactory knowledge of another official language of the EU.

Candidates who fulfilled a traineeship in another EU institution can apply.

Qualifications

• Excellent written and verbal communication in English (knowledge of French or another EU language is an asset)
• Strong analytical thinking and attention to detail
• Familiarity with requirements management and documentation tools
• Basic understanding of software development lifecycles and testing principles
• Ability to translate business needs into structured specifications

 Desirable

• Knowledge of business analysis frameworks (BABOK, UML, BPMN)
• Exposure to quality management standards (ISO 9001, ISO/IEC 25010)
• Familiarity with ITIL or similar service management frameworks
• Familiarity with project management tools (such as Atlassian JIRA)

 Learning Outcomes

• Gain experience in requirements elicitation and stakeholder management within an EU agency context
• Learn to apply documentation governance and quality assurance methodologies
• Develop analytical, technical communication, and cross-functional collaboration skills

As a DTU trainee at the CPVO, the successful candidate gains hands-on experience in the digital environment, supporting the coordination and delivery of IT and digital transformation initiatives that underpin the Office’s core activities as an EU agency.

This traineeship offers an excellent opportunity to develop professionally and personally in a multicultural and collaborative environment, while gaining experience in digital project coordination and IT governance.

During the traineeship, the trainee will work in a technology-driven environment that utilizes innovative systems supporting the Office’s work in plant variety rights management.

The programme is conceived as a 12-month structured learning experience, enabling the gradual development of skills in IT project management and process support.

During the initial phase, the trainee will focus onboarding and familiarization with the CPVO’s governance framework, tools, and working methods, while supporting projects under supervision.

As the traineeship progresses, the trainee will progressively assume greater responsibility and autonomy, contributing to project coordination, monitoring, and process improvement activities. In the final phase, the trainee is expected to apply the acquired knowledge and skills proactively, contributing to deliverables and knowledge-transfer activities in line with the educational objectives of EU traineeships. 

Professional Experience

None required.

Additional Requirements

None.

Contractual Conditions

- The successful candidate will be offered a traineeship of 12 months (not renewable).

- Grant: trainees will be awarded a monthly traineeship grant, equal to 25% of basic salary for EU officials in grade AD5 step 1 as of 31.12.2025 plus the correction coefficient for France (for information: 1.747€ in 2026).

Recruitment procedure

Shortlisted candidates will be contacted for an interview via Microsoft Teams.

For applications to be valid, candidates must be made through the CPVO electronic recruitment portal which can be found on the CPVO web site: Recruitment | CPVO

Incomplete applications, and applications not sent via this tool, will automatically be excluded from the selection procedure.

The CPVO contacts candidates via email and will only use the email address provided during the registration of the candidate's profile. Therefore, candidates should regularly check their Spam folder, as CPVO cannot be held accountable for emails that may end up in that folder.